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Division of Academic Affairs
Education Abroad

FAQ's

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  • Make sure you meet with the Education Abroad Staff member. Once you have completed both applications, through the Education Abroad office and your Affiliated provider, you will receive instructions on what courses you will register for while you’re abroad.   

  • No, you will need to complete two applications, one with Education Abroad office and one with your Affiliated provider. Start your Affiliated program application today.

     

  • TCA is the Transfer credit agreement form used to evaluate the classes you plan to take while on your Education Abroad program. 

    When completing the TCA: 

    • You will make the best course selection for your international program after talking to your advisor about your academic goals and degree plan. 

    • You will understand how the classes you plan to take and credits you earn will apply towards your major, minor or general university requirements. 

    • You will have a documented, and approved academic plan for your Education Abroad program. 

    • If you do not complete this process, you may not receive academic credits for courses completed and may not be eligible for financial aid. 

  • Your TCA is in your Affiliated program application.

  • Undergraduate Steps for Transferring Education Abroad Credits 

    • Complete TCA form and Course Descriptions and email them to the Education Abroad office (educationabroad@txstate.edu) or Education Abroad Staff member directly.

    • It is strongly advised to select more courses than what you really intend to take in case of course cancellations or schedule conflicts. Be sure to attach all course descriptions or syllabi (in English), which you can find in university catalogs, program websites, etc. 

    • Obtain as much information as possible about each of the courses you plan to take. It is your responsibility to obtain course descriptions from your prospective host institution or Affiliated provider.

     

  • After you have completed the first five Steps for Participating in an Education Abroad Program, please schedule a meeting with your graduate advisor or the doctoral program director to discuss how you might best incorporate education abroad plans into your academic program and to review your completed Graduate Transfer Credit Agreement Form. Please follow the instructions below.

    Instructions to Transfer Graduate-level Education Abroad Credits

    If you do not complete this process, you may not receive credits for courses completed and may not be eligible for financial aid through Texas State University.

    A. Schedule an appointment with your graduate advisor or doctoral program director (referred to as “advisor”) to discuss all aspects of how you might best incorporate education abroad plans into your academic program before you start your Education Abroad application. Why?

    • You will make the best course selection for your international program after talking to your advisor about your academic goals and degree plan.

    • You will understand how the classes you plan to take and credits you earn will apply towards your major or minor.

    • You will have a documented, approved academic plan for your semester abroad.

     Before your meeting, download the Graduate Transfer Credit Agreement Form (TCA) and take the following steps:

    Graduate Transfer Credit Agreement Form.pdf

    Bring the TCA, course descriptions, and/or syllabi in English to your meeting with your advisor. Your advisor will verify whether the course(s) you would like to take abroad will be substituted for Texas State course(s) that are listed on your degree audit. Advisors will send this form to The Graduate College for review and approval.

    The Graduate College will send the approved TCA form back to you and Education Abroad. You may make changes to the scheduled courses upon arrival at the host institution; however, you will still have to get approval from your advisor and The Graduate College dean. Plan ahead as this process usually takes about 5-10 business days.

    B. At the end of your study abroad program, ask your host institution to send an official transcript to Texas State University at the following address: 

    • The Graduate College
      601 University Dr.
      San Marcos, TX 78666, USA

    C. Please be aware that some institutions are not prompt in providing official transcripts. It is your responsibility to make sure that the transcript is sent. Texas State cannot request transcripts on your behalf. It is recommended that you request at least two official transcripts (at least one in English), one for Texas State records and one for your personal files.

    Once the official Education Abroad transcripts are received, courses and grades will be evaluated by The Graduate College to confirm the courses are the same as listed on your TCA. Once this confirmation has been approved, the courses and grades will appear on the Texas State transcript.

  • This depends on your evaluated TCA, please refer to FAQ “What is a TCA?” 

  • Contact the Academic Advisor who evaluated your TCA. Their information can be found on your evaluated TCA. 

  • Applications for most programs are due the semester before the program begins. Since program space is limited, we strongly recommend that students start planning at least one year prior to their semester(s) abroad. There are two applications Texas State students must complete in order to participate in an Affiliated program - 1. Texas State Affiliated Program application, and 2. the Provider's application.

    The Texas State Affiliated Program application dates/deadlines are as follows:

    Fall, Academic Year (AY), and Winter Applications: 
    Open: February 1st
    Close: June 1st

    Spring, and January Term (Jan term) Applications: 
    Open: May 1st 
    Close: October 1st

    Summer Applications: 
    Open: November 1st
    Close: March 1st

    For specific deadlines regarding the Affiliated provider's application, please contact the program provider.

  • Yes, you have to submit two applications:

     1.) Affiliated Program Application with Education Abroad

     2.) Program Application with Affiliated providers. 

  • Make sure you have completed Education Abroad Affiliated program application. Once you have been "committed" into your program, Education Abroad will contact you regarding course registration and mandatory forms. 

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