Affiliated Program Steps

Before you book an appointment with the Education Abroad Staff member or apply to your Affiliated Program, you must attend a General Information Session. At these sessions, we will go over all of the different types of study abroad programs, some financial solutions you might be able to use, and what your next step(s) will be in the process. Click here to register for a General Information Session.
 

Applications for most programs are due the semester before the program begins. Since program space is limited, we strongly recommend that students start planning at least one year prior to their semester(s) abroad. There are two applications Texas State students must complete in order to participate in an Affiliated program - 1. Texas State Affiliated Program application, and 2. the Provider's application.

The Texas State Affiliated Program application dates/deadlines are as follows:

Fall, Academic Year (AY), and Winter Applications: 
Open: February 1st
Close: June 1st

Spring, and January Term (Jan term) Applications: 
Open: May 1st 
Close: October 1st

Summer Applications: 
Open: November 1st 
Close: June 1st*

For specific deadlines regarding the Affiliated provider's application, please contact the program provider.

*Please note that some Affiliated programs have an extended application deadline. Please schedule a meeting with the Education Abroad Staff member via this link to get more detailed information.

Contacting your Academic Advisor

Contact your Academic Advisor(s)  and discuss your possible course options for studying abroad. Visit this link to contact your Academic Advisor by major.

When participating on Affiliated  Programs students will receive upon successful completion of the course or courses, TRANSFER CREDIT HOUR(S). Discuss with your Academic Advisor which course are possible to transfer into your degree as transfer credit hours.

In order to use your awarded Financial Aid and Scholarships to help you pay for your Affiliated Program(s) the course(s) you plan to take abroad must be degree eligible, and you must be enrolled full-time.

For Undergraduate students, the enrollment hours are the following 

• Summer term enrollment must be 6 credit hours (including Summer I and Summer II terms)
• Fall and/or Spring semesters enrollment must be at minimum 12 credit hours

For Graduate students, the enrollment hours are the following  

• Summer term enrollment must be 3 graduate credit hours
• Fall and/or Spring semesters enrollment must be 9 graduate credit hours

It is the responsibility of the Affiliated program provider to give you detailed information about arrival, courses, housing, costs, orientation, visa requirements, etc. Education  Abroad staff can assist you with your application process, help you prepare for your Education Abroad experience, and help you maintain your Texas State student status during the term(s) of your Education Abroad program.

Visit our Affiliated Providers Websites to learn about programs, scholarships, internships, service-learning, and more. Make use of their searching tools, you can browse programs by location, term, language of instruction, majors, and courses. Some providers have their programs ranked based on affordability.

Admission requirements for each Affiliated program vary depending on the program. In general, undergraduate or graduate Texas State students who have completed at least one semester, who are in good academic and discipline standing, and who have good academic references are eligible to apply. In addition, some programs have special language or minimum GPA requirements.

Our Education Abroad Ambassadors are a great resource for prospective Education Abroad students. These Ambassadors have completed a similar or sometimes the same program, have gone abroad with the same provider or lived in the same country you are interested in. Visit our Education Abroad Ambassador website.

Please visit the Education Abroad Advising page to request your advising appointment.

If there is a conflict of schedules please follow the steps outlined below. 

Email the Education Abroad Staff member directly:

Please include the following information on your email:

• Program Details:
  1. Affiliated Providers Name
  2. Affiliated Program Name
  3. Term
• Your availability for three dates and times to schedule the appointment.  

While participating in an affiliated program, you are eligible to use your Texas State Financial Aid and Scholarships as long as you meet all financial aid eligibility requirements. It is recommended that you discuss your study abroad plans with the Texas State Financial Aid and Scholarships Office to go over your specific financial aid award and disbursement dates.

In order to apply any Financial Aid & Scholarships that you may receive to the costs of your Affiliated program, you will work with the Texas State Financial Aid and Scholarships Office, as well as the Financial Aid division at your Affiliated provider's location. This is done AFTER you have been accepted into your Texas State Affiliated program.

You may also qualify for several study abroad scholarship programs. Some of our Affiliated providers also offer specific scholarships or discounts to Texas State students, so we strongly recommend that you inquire about those financial opportunities. 

For more information about Texas State Financial Aid & Scholarships, as well as other specific study abroad scholarships, please visit: our Financial Assistance page. 

Now that you have selected your program submit your application!

The Texas State Affiliated Program application dates/deadlines are as follows:

Fall, Academic Year (AY), and Winter Applications: 
Open: February 1st
Close: June 1st

Spring, and January Term (Jan term) Applications: 
Open: May 1st 
Close: October 1st

Summer Applications: 
Open: November 1st 
Close: June 1st*

For specific deadlines regarding the Affiliated provider's application, please contact the program provider.

*Please note that some Affiliated programs have an extended application deadline. Please schedule a meeting with the Education Abroad Staff member via this link to get more detailed information.

Now that you have selected your Affiliated Program, and  your courses have been evaluated via your Texas State Affiliated Program Application, you can apply to your selected Affiliated Program!

Attend any on-site orientations mandatory by your Affiliated provider

Purpose: Students participating in an Education Abroad program must complete this form to confirm enrollment at the host institution.

Background Information: Students receive credits only for the courses approved by Texas State through the Transfer Credit Agreement (TCA) form. Therefore, if students register for course(s) not previously approved, they must complete a new TCA, submit it to Education Abroad and obtain approvals from Texas State University.

Confirmation of Enrollment

Purpose: Students participating in an Education Abroad program must complete this form to verify academic engagement in at least one course in order to remain eligible for aid awarded (if applicable) during the semester and to be in compliance with study abroad regulations. For more information, please review the Withdrawing and Non-Attendance page on the financial aid website for more information: http://finaid.txstate.edu/undergraduate/withdrawals.html All students on an affiliated or exchange program must complete this form since students are eligible to apply for federal financial aid at any time throughout the semester.

Background: Per federal regulations, Texas State is required to review students who are awarded federal financial aid but receive all non-passing grades. In such cases, students are considered unofficially withdrawn from the university for financial aid purposes. As a result, a federal withdrawal calculation must be performed to determine the amount of Title IV funds that the student must repay. The only exception is when an institution can document (within 30 days of the end of the semester) that the student was academically engaged after the 60-percent point of the semester. Since the term start and end dates for students on a reciprocal exchange or affiliated program vary by host institution, it is important for students to complete and return a verification of academic engagement form within 30 days of the end of the term at their host institution. Completion of this form will prevent the student from being unofficially withdrawn. This form is mandatory for all students participating in an affiliated or exchange program. Failure to complete this form by the above due date may negatively impact current or future aid rewards.

Verification of Academic Engagement

Request a transcript from your host university to be sent to Education Abroad prior to your return back to the U.S.

Education Abroad 
Thornton International House
344 W. Woods Street
San Marcos, TX 78666-4616

Communicate with your Affiliated provider to ensure that your transcript was sent to Education Abroad. 
This can take several weeks.

Education Abroad 
Thornton International House
344 W. Woods Street
San Marcos, TX 78666-4616

You can find details about this contest on the Photo Contest page. 

It is a great opportunity for you to share your experiences with students here at Texas State. There are many benefits of becoming an ambassador, including a free graduation sash. For more information visit our Education Abroad Ambassadors page. 

Transcripts are usually issued using the grading system of the country where the institution is located. Texas State Admissions Office will convert grades to the American grading scale (A, B, C..), and those are the grades that will be posted on the student’s Texas State transcript. Grade conversions are made in accordance with the American Association of Collegiate Registrars and Admissions Officers (AACRAO) recommendations.

This workshop will allow you to share your experience with other students who recently studied abroad, as well as gives you tips on how to incorporate your study abroad experience into your job search (i.e. on your resume, social media, in an interview, etc.). For more information visit our Own Your Experience Abroad page 

Purchase a graduation sash for the country you studied in! To place your order, visit our Education Abroad Graduation Sash page.