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Faculty-Led Program Application Frequently Asked Questions

Please read the Frequently Asked Questions below if you are experiencing any difficulties with your Program application.

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  • Since all of the program details need to be final before advancing to the next step of the application, the workflow design is as follows:

    APD > Faculty > APD > Education Abroad

    The APD must 'Save and Submit' all information required on their part before the rest of the Education Abroad faculty can enter their information. 

    When each faculty finishes entering his/her information, including personal information and course information, the APD will then be notified that they have a 'Program Pending their Approval.' The APD then will need to log back into the application, review all of the information submitted to ensure it is correct, and then click 'Save and Submit' one last time. From there, it is released to Education Abroad for initial review.

    Education Abroad will contact you if there are any questions or concerns regarding your submission. Once all information has been confirmed, Education Abroad will release it for Chair/Dean approval. 

    *If you are an APD and the only faculty member in your program, you will be required to press 'Save and Submit' several times, as you are technically the APD and the Faculty. You will be required to click 'Save and Submit' for each part of the workflow. 

  • In order to be in compliance with Coordinating Board rules, please make sure each courses has a minimum of 15 contact hours abroad per credit hour. 

    (Example: If you are offering one three-credit hour course, you must have a minimum of 45 contact hours. 15*3 = 45 contact hours.)

    Contact Hours



    If you are offering a three-credit-hour course with an on-campus component, your contact hours for that course must total a minimum of 45 contact hours. Please keep in mind that at least 51% of the total contact hours per course must be offered abroad to qualify as an Education Abroad program. (Example: If your on-campus component is 15 contact hours, the remainder of your contact hours should be at least 30. The remaining information will be entered in the 'Faculty-My Courses' section.)

    Contact Hours








    Contact Hours

  • Pre-Departure Orientations are best during the semester prior to your Education Abroad program, after the student application period has ended. This way, you'll know which students are fully engaged and confirmed and can gather them for the preliminary details about your program.

    *Please note: Pre-Departure Orientations are not the same as On-Campus classes. The purpose of Pre-Departure Orientations is to address general information that will help your students prepare for your program and are not considered part of the academic content of your course(s).

  • Education Abroad courses may have a pre and post travel component. However, both pre/ post travel and abroad hours must be scheduled during the dates specified for the selected Part of Term (POT).

    Please keep in mind that at least 51% of the total contact hours per course must be offered abroad to qualify as an education abroad program.

  • Budgets must be submitted in .xlsx format.  

  • Please contact Education Abroad for assistance.