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Education Abroad COVID-19 Response Information

IMPORTANT ANNOUNCEMENT 

Education Abroad Summer 2021 Programs - January 27, 2021

  • In view of present global conditions, the summer 2021 Education Abroad travel programs have been canceled.
  • Application fee refunds will be processed to all enrolled students. 
  • If you have any questions please contact Education Abroad at 512-245-1967 or email educationabroad@txstate.edu. 

 

Texas State Education Abroad has been diligently working together with our collaborators on campus and abroad, as well as with our network of colleagues in the field of international education and risk management resources to plan for the semesters ahead. 

As we continue developing new programs and prepare for summer, it is important to Texas State to offer a plan which makes our students and their loved ones feel as comfortable as possible as they prepare for their academic experiences abroad. The health and safety of our participants is the top priority for Texas State Education Abroad. Our programing plan for 2021 was developed taking into consideration the students’ financial decisions that are involved when studying abroad.

There are multiple factors that will determine how to proceed with our plans for 2021.

  • Travel restrictions imposed by our government officials

  • Policies and procedures established by our System Office and University

  • Travel advisory levels for each country of destination according to the U.S. Department of State

  • Quarantine requirements established by each country of destination

  • Recommendations by the Centers of Disease Control and Prevention (CDC) 

  • Payment and cancellation policies related to each individual program

  • Viability to deliver rich and meaningful educational experiences based on the local conditions for each individual program

As uncertainty prevails in the months ahead, Education Abroad will provide timely and transparent communication to the Texas State community and will remain available for any questions or concerns from our students and their loved ones as we plan and prepare for our future programs. In the

In the same manner, it is important to acknowledge that the success of our programs will also depend on an active responsible role of all  our participants. The circumstances related to the COVID-19 pandemic have urged us to modify our participation regulations and protocols requiring a higher-level of responsibility from our faculty, students, and partners abroad. Students will have the opportunity to review the participation policies that will apply to summer 2021 and decide if they are comfortable with adhering to them prior to enrolling in a program.

Due to the rapidly changing nature of the COVID-19 pandemic, we recommend that faculty and students refrain from making financial commitments until later in the Spring semester once programs are confirmed.


Planning for 2021

We have many opportunities planned for Summer and Fall 2021. Let us reassure you that these programs are continuously assessed taking into consideration health and safety factors. Please visit our website for details about each program and do not hesitate to contact us should you have any questions or concerns, all of us would be glad to assist as much as we can. If you are not ready to travel abroad in 2021, no problem! We invite you to explore our innovative and interactive Global Learning Experiences (GLE), and/or start planning for an amazing education abroad program in 2022!


Are there any opportunities available for summer 2021?

Even when it is too early to confirm travel programs, planning an international education experience does not have to wait! In collaboration with our affiliated providers and partner institutions abroad, you have multiple Global Learning Experiences to choose from. These opportunities are not intended to replace travel education experiences, but to provide an enriching and accessible experience to students, whether due to travel restrictions and/or any other circumstances, are unable to pursue a traditional education abroad program. The Education Abroad team is committed to bring meaningful experiences to our students, so while we cannot take you to the world, we would like to bring the world to you! Please visit our website and explore our Global Learning Experience opportunities. 

What happens if a participant withdraws before the program starts?

The specific circumstances related to the COVID-19 pandemic are continuously evolving, so we understand that this might impact your decision to participate in an education abroad program at any given time. To support students who are considering participating in education abroad programs and in recognition of the uncertainty associated with COVID-19, we have developed a flexible plan for Summer 2021 students. This plan will minimize financial impacts should a program be canceled or should a student decide to cancel their participation. The decision to make a financial commitment during these uncertain times is one we want our students and their loved ones to feel comfortable with.  

What happens with my classes if my program is cancelled? Will I lose my tuition money and not receive any credit for the class?

Education Abroad, in collaboration with the academic departments and program providers, will make every effort to develop online course(s) as alternatives to travel programs should programs be canceled. Students are strongly advised to have a contingency plan such as an alternate education abroad program such as GLE, or regular (online or face-to-face) classes at Texas State.

If my program is canceled once it is already started, will Texas State pay for my return flight?

Texas State will not be able to provide refunds for canceled airline tickets, nor purchase new return airline tickets, should students be required to return home earlier than originally planned. Students are strongly encouraged to purchase flexible and fully refundable tickets.

What happens if a student wants to return home once the program has started?

Students may choose to withdraw from their program at any time, however, it is important to understand that students may not be eligible for any refund depending on the time of cancellation. Students are also subject to federal regulations regarding financial aid and may be required to repay all funding received as financial aid and scholarships. Students may also forfeit all academic credits. Texas State will do everything possible to provide alternatives to complete courses but cannot guarantee such options. Completion of academic credit will be determined on a case-by-case basis. Following university policy, they may or may not qualify for a tuition refund and the grade obtained in each course will be determined by the instructor of record or the host institution, and according to Texas State University policy.

 


Spring 2021 Education Abroad Programs Cancelled 

After a thorough analysis of the current situation regarding COVID-19 and with our commitment to the safety and well-being of all community members, Texas State University has made the difficult decision to cancel all Education Abroad programming for the 2021 spring semester.

  • Deferral - We encourage those who are interested to consider deferring to a future semester when travel restrictions and health conditions allow programs to reopen. Please contact us to complete this step.
  • Refund – If you are unable to defer and wish to cancel your program and receive an application fee refund, please let us know.
  • Virtual Programs - Education Abroad is exploring Virtual program options with partner universities and Affiliated providers. Information on these opportunities is available on our Virtual Programs page. 

For all the categories above, please contact educationabroad@txstate.edu.


 

Fall 2020 Education Abroad Programs Cancelled 

After a thorough analysis of the current situation regarding COVID-19 and with our commitment to the safety and well-being of all community members, Texas State University has made the difficult decision to cancel all Education Abroad programming for the 2020 fall semester.

  • Deferral - We encourage those who are interested to consider deferring to a future semester when travel restrictions and health conditions allow programs to reopen. Please contact us to complete this step.
  • Refund – If you are unable to defer and wish to cancel your program and receive an application fee refund, please let us know.
  • Virtual Programs - Education Abroad is exploring Virtual program options with partner universities and Affiliated providers. Information on these opportunities is available on our Virtual Programs page. 

For all the categories above, please contact educationabroad@txstate.edu.


 

Cancellation of Spring and Summer 2020 Education Abroad Programs

The Education Abroad team is working to provide information to everyone affected by the university cancellation of spring and summer 2020 Education Abroad programs. Please see the information available as of 5 pm Monday, March 16, 2020. 

  • All spring break and summer 2020 students in the status of wait list, committed or complete will receive a refund of the $200 application fee.

  • All spring break and summer 2020 students in the status of committed or complete will receive an additional refund of the $300 Program Prepayment fee.

  • Further reimbursement will be reviewed on a program by program basis.

All students participating abroad in affiliated or exchange programs during spring 2020 are required to return home by March 31, 2020.


 

Summer 2020 Education Abroad Program Cancelled

FAQs

1.  I​ was enrolled in a Texas State education abroad program that is now cancelled. What reimbursements for personal expenses may I request?

Students with financial impacts​ directly associated with the cancellation of their Education Abroad program may submit an impact statement and receipts to educationabroad@txstate.edu for ​review and consideration for reimbursement. All requests must be submitted no later than April 1, 2020.

2.  What do I do about my flight if my program is canceled?

If you have already purchased your flight, please contact your airline and cancel the ticket. You may be issued a credit for a future date. There may be a minimal cancellation charge or change fee. If this is the case, please include this in your impact statement (see question 1) and receipts to educationabroad@txstate.edu

3.  My ​Texas State Education Abroad program scheduled for spring or summer ​2020 has been canceled and I am graduating. What should I do to prevent delays to my graduation?

Please inform your academic program director and your advisor as soon as possible. This site will continue to provide updates on this question as they become available.

4.  My spring or summer program has been canceled and I would like to take the courses this summer. What options do I have?

Each student’s situation and needs are unique. The following are suggested options:

  • Course registration for summer and fall 2020 semesters will begin on April 6, 2020. Please visit the Office of the University Registrar webpage for registration instructions.

  • Academic Departments are working to develop alternatives for students who were scheduled to take courses abroad.

5. What does program cancellation mean for my scholarships and financial aid?

  • Students who received IEFS funds for Spring 2020 will be able to keep their awards.

  • All summer IEFS awards for summer 2020 have been canceled. Students who wish to apply for the IEFS in the future will be classified as first-time recipients.
  • To determine how your financial aid will be affected, please contact the ​Office of Financial Aid and Scholarships at financialaid@txstate.edu

6. I am a parent. How can I help my student? How can I get regular updates?

Due to FERPA, university staff must communicate with students primarily. Parents can route their questions through their student who is in direct communication with their academic program director (APD) ​or program coordinator and can check this webpage and linked resources for updates.